These ideas are the brainchild of Robin Sharma. I have amplified and contextualized them for the readers in Kenya, Africa and other Emerging Economies in World. The relevance of work is still World Class therefore readers from G8+5 can gain wealth of knowledge. These 21 tips can help you create explosive productivity so you get big things done, to make your life matter and also in business or employment as well.
The 21 tips to get you to your best productivity
Tip 1. Check email in the afternoon so you protect the peak energy hours of your mornings for your best work. Also read the Newspapers at same time and update the social media.
Tip 2. Stop waiting for perfect conditions to launch a great project. Immediate action fuels a positive feedback loop that drives even more action.
Tip 3. Remember that ambitious goals release energy. Your faith should be greater than your fears. However both must be delicately balanced. Risk management is crucial competence for exemplary transformative leaders. BHAG. B – Big H – Hairy A -Audacious G – Goals. So set them clearly and then revisit them every morning for 5 minutes or timely.
Tip 4. Mess creates stress. Robin Sharma learned this from tennis icon Andre Agassi who said he wouldn’t let anyone touch his tennis bag because if it got disorganized, he’d get distracted. So clean out the clutter in your office to get more done. Start with your wallet or purse and any other working area. Emulate a carpenter. Have you observed how they work? They remove only the tool he/she needs and returns it back in tool-box once the activity is done. The process can be repeated until the job is done. Mark you the tool box is a designer’s piece of work! Has compartment.
Tip 5. Sell your TV. You’re just watching other people get successful versus doing the things that will get you to your dreams. Stop watching all the Soap operas, Comedies and Talk Shows! Make a choice for just a few that are in tune with your goals.
Tip 6. Say goodbye to the energy vampires in your life. The negative souls who steal your enthusiasm. Those who criticize, complain and condemn virtually about everybody and everything! Dale Carnegie the author of the classical self-help book How to win friends and influence people called them fools. Do you have the Triple Filters for what you should to be told or three Gates of Wisdom according to students of Socrates? Ask the messenger (the speaker). Before you listen to whole story, firmly and gently demand for either a Yes or a No response from the messenger. Be advised that if the speaker is quiet it means summarily the answers are No or when all responses are No or a single filter yields a no answer. Then, you should recite for him/her what Socrates said many years ago “Well, if what you want to tell me is neither true nor good nor even useful, why tell it to me at all?”
The three filters are: First filter, is it something Truthful? Second filter, is it something Good for me or about somebody? Third filter, is it something Useful to me?
Tip 7. Run routines. Robin Sharma has studied the creative lives of massively productive people like Stephen King, John Grisham and Thomas Edison, he discovered they follow strict daily routines. That is when they would get up, when they would start work, when they would exercise and when they would relax. Peak productivity’s not about luck. It’s about devotion. Not devoted prayers and hope strategies.
Tip 8. Get up at 5 am. Win the battle of the bed. Put mind over mattress. This habit alone will strengthen your willpower so it serves you more dutifully in the key areas of your life. Remember what the Good Book in Proverbs Chapter 24 Verses 33 and 34 states “Yet a little sleep, a little slumber, a little folding of the hands to sleep. Poverty will attack you like an armed robber”. Other Bible translation versions describe poverty as scarcity. Now you know why the traffic jams occur. You are many at the bus stop at 7am. Try getting there 30 minutes earlier you will see the reception by the touts – “makanga”.
Tip 9. Don’t do so many or long meetings. Robin Sharma has trained the employees of FORTUNE 500 clients on exactly how to do this – including having the few meetings they now do standing up – and it’s created breakthrough results for them. I personal avoid like plague to attend meeting without agenda notified in advance. I remember Bishop Joseph Wasonga of the Anglican Church of Kenya used to say then serving as the Chairman of Mission for Essential Drugs and Supplies (MEDS) that in civilized worlds there are no AOBs (Any Other Business) on the list of agenda. Bishop Wasonga never allowed AOBs.
Also it is widely held belief that when meetings are convened the decision has already been made elsewhere but the same has to be ratified in a meeting. In nutshell, meetings are rubber-stamps for the power-brokers! Therefore network and influence issues before they are formerly presented to folks.
Tip 10. Don’t say yes to every request. Most of us have a deep need to be liked. This is inefficiency par excellence. That translates into us saying yes to everything – which is the end of your elite productivity. Fact: you cannot be good to all the people. Please do not try that.
Tip 11. Outsource everything you can’t be BIW (Best in the World) at. Focus only on activities within what Robin Sharma calls “Your Picasso Zone”. Do you know who Picasso was? It is the Disciplined Thought and precisely the hedgehodge principle – Keep it short and simple (kiss).
Tip 12. Stop multi-tasking. New research confirms that all the distractions invading our lives are rewiring the way our brains work (and drop our IQ by 5 points!). Be one of the rare-air few who develops the mental and physical discipline to have a mono-maniacal focus on one thing for many hours. (It’s all about practice). FOCUS is an acronym of F- Follow, O – One, C – Cause, U – Until, S- Successful.
Tip 13. Get fit like Madonna or Ambassador Bethwel Kiplagat. Getting to your absolute best physical condition will create explosive energy, renew your focus and multiply your creativity fan your innovation.
Tip 14. Workout 2X a day. This is just one of the little-known productivity tactics. How to Unlease Your Productivity? The key: exercise is one of the greatest productivity tools in the world. So do 20 minutes first thing in the morning and then another workout around 6 or 7pm to set you up for wow! performance in the evening. You will be unbeatable -“unbwogable”.
Tip 15. Drink more water. When you’re dehydrated, you’ll have far less energy. And get less done. Naturally the water in your body is supposed to be 50-65% and nature is quite unforgiving. Please obey it.
Tip 16. Work in 90 minute blocks with 10 minute intervals to recover and refuel. This is another game-changing move Robin Sharma personally uses to do his best work.
Tip 17. Write a Stop Doing List. Every productive person obsessively sets To Do Lists. But those who play at world-class also record what they commit to stop doing. Steve Jobs said that what made Apple Apple was not so much what they chose to build but all the projects they chose to ignore. Know what has to be left incomplete. I abandoned CPA qualifications pursuit. I will teach and consult with gurus in finance.
Tip 18. Use your commute time. If you’re commuting 30 minutes each way every day – get this: at the end of a year, you’ve spent 6 weeks of 8 hour days in your car. Robin Sharma encourages you to use that time to listen to fantastic books on audio + excellent podcasts and valuable learning programs. Remember, the fastest way to double your income is to triple your rate of learning.
Tip 19. Be a contrarian. Why buy your groceries at the time the store is busiest? Why go to movies on the most popular nights? Why hit the gym when the gym’s completely full? Do things at off-peak hours and you’ll save so many of them.
Tip 20. Get things right the first time. Most people are wildly distracted these days. And so they make mistakes. To unleash your productivity, become one of the special performers who have the mindset of doing what it takes to get it flawless first. This saves you days of having to fix problems. Stephen Covey identified this tip as one of the seven (7) habits of highly effective people. This a private victory you must win.
Tip 21. Get lost. Don’t be so available to everyone. Robin Sharma often spend hours at a time in the cafeteria of a university close to his headquarters. He turns off wireless devices so that he can think, create, plan and write. Zero interruptions. 100% concentration. Distinctive results.
I truly hope these 21 productivity tips have been valuable will to you. Because they I’ve been of service to me. Your productivity is your life made visible. Please guard it jealously and protect it.